Executive Assistant and Head of Administration
Executive Assistant and Head of Administration
Location: Minstead SO43
Salary:£30,000.00-£35,000.00 per year
Hours: 37.5 hours per week
Advert closing date: 2nd June 2026*
* Please note that although a closing date is in place, we will be reviewing applications and interviewing on a rolling basis. Early applications are encouraged.
About the role
Blink, and you might miss something—things move quickly here!
We are seeking an exceptional Executive Assistant and Head of Administration to play a pivotal role at the heart of our organisation. This is a unique opportunity to act as a trusted support to the CEO while leading and shaping a high-performing administrative function across the Trust.
This role goes far beyond traditional executive support. You will maximise CEO effectiveness by strategically managing priorities, driving organisational focus, and ensuring seamless operations, while also acting as a Network Leader to strengthen processes, governance, and administrative excellence across the organisation.
Key responsibilities:
Executive support & strategic partnership:
- Take full ownership of the CEO’s time, ensuring focus on the highest-value priorities
- Manage a complex and forward-looking diary aligned to organisational goals
- Act as a key gatekeeper and communication bridge, managing access with diplomacy
- Deliver high-quality briefings to ensure the CEO is prepared for all engagements
Leadership of administration:
- Lead and develop a high-performing administrative function across the Trust
- Manage and support administrative staff, fostering a calm and efficient culture
- Work collaboratively across teams to enhance operational delivery
Governance & company secretarial support:
- Lead governance processes including Board and committee planning
- Produce and distribute high-quality papers to support decision-making
- Support Trustee recruitment, induction, and development
- Act as back-up to the Company Secretary
Communication & stakeholder engagement:
- Act as a communication proxy for the CEO, drafting internal and external messaging
- Build strong relationships with stakeholders at all levels
- Identify emerging issues and provide insight and feedback to the CEO
Projects & organisational delivery:
- Draft Board papers and support strategic decision-making
- Translate CEO priorities into action and drive follow-through
- Support senior meetings, ensuring accountability for actions
- Lead cross-organisational initiatives and improvement programmes
About you:
We’re looking for a highly organised, proactive and confident professional who thrives in a fast-paced environment.
You will bring:
- Proven experience supporting a CEO or senior leader at executive level
- Expertise in complex diary management, prioritisation, and stakeholder coordination
- Experience leading or managing an administrative or business support function
- Strong relationship-building and communication skills with senior stakeholders
- Exceptional discretion and ability to handle highly confidential information
- A proactive mindset, with the ability to anticipate needs and solve problems
What benefits can we offer you?
- 25 days annual leave, plus Bank Holidays
- Refer-a-Friend scheme worth £750!
- A Celebration Day’s Leave for Your Birthday pro rata
- Death in Service Insurance
- Company Pension
- An easy-to-access Health Care Scheme
- Cycle to Work
- Free Parking on-site
- Blue Light Card Eligibility
- Enhanced Maternity and Paternity Pay
- Company Sick Pay
We are not licensed to sponsor employees for visas; therefore, we are unable to offer sponsorship for this role. You need to have, or be able to obtain, right to work in the UK in order to take up this position.
All staff working for, or on behalf of Minstead Trust understand their responsibilities in relation to safeguarding adults at risk and know who to escalate concerns to within Minstead Trust.
Due to the nature of this employment, your application is subject to a successful Disclosure and Barring Service check (DBS).
No terminology in the advert you have seen is intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we will gladly accept applications from all sections of the community.